Changing Classes

If you wish to withdraw from an individual course, or change enrollment in courses, you must have the expressed permission of the faculty member(s) involved. A grade of W will be given if withdrawal occurs during the first three weeks of a quarter. Withdrawal from a course after the end of the third week will be recorded as an F for the course. In such cases, the F may be commuted to W only by action of the Faculty in response to your written petition.

Tuition Refund Policy

Students who withdraw from a course or from attendance at the Seminary must have the permission of the Registrar in order to get any refund due to them. Refunds on tuition will be pro-rated on the following scale:

80% to the end of the second week
60% to the end of the third week
40% to the end of the fourth week
20% to the end of the fifth week
No refunds will be made after the end of the fifth week.

Return of TITLE IV Fund Policy

The Financial Aid Office is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a payment period or term. The federal Title IV financial aid programs must be recalculated in these situations.

If you leave the institution prior to completing 60% of a payment period or term, the financial aid office recalculates eligibility for Title IV funds. Recalculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula:

Percentage of payment period or term completed = the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid.

Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula:

Aid to be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term.

If you earned less aid than was disbursed, the institution would be required to return a portion of the funds and you would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned, you as the student borrower may owe a debit balance to the institution.

If you earned more aid than was disbursed to you, the institution would owe you a post-withdrawal disbursement which must be paid within 120 days of your withdrawal.

The institution must return the amount of Title IV funds for which it is responsible no later than 30 days after the date of the determination of the date of your withdrawal. 

Refunds are allocated in the following order:

• Unsubsidized Federal Stafford Loans
• Subsidized Federal Stafford Loans
• Unsubsidized Direct Stafford Loans (other than PLUS loans)
• Subsidized Direct Stafford Loans
• Federal Perkins Loans
• Federal Parent (PLUS) Loans
• Direct PLUS Loans
• Federal Pell Grants for which a Return of funds is required
• Federal Supplemental Opportunity Grants for which a Return of funds is required
• Other assistance under this Title for which a Return of funds is required (e.g., LEAP)